Current Employment Opportunities
Job Title: Administrative Assistant (Part-Time, Hybrid/Remote)
Join our mission and make a difference in our community!
The Community Foundation of the Florida Keys is seeking a dedicated Administrative Assistant to join our dynamic team on a part-time basis. This key role provides essential support for our operations, grantmaking, donor engagement, and events, helping us advance initiatives to make the Florida Keys a better place to live now and in the future. Candidates must be based in the Florida Keys with the ability to have regular access to either our Upper Keys or Key West offices (1-2 days per week) and have reliable transportation for local travel.
Key Responsibilities:
- Office Administration: Oversee office supplies, manage correspondence, and provide general administrative support to ensure smooth daily operations.
- Customer Service: Monitor phones and answer central email inbox, acting as a welcoming first point of contact for donors, grantees, and community partners and reflecting the foundation’s values of professionalism and compassion.
- Scheduling: Coordinate meetings for staff, Board, and committees, including arranging logistics, preparing materials, and maintaining calendars.
- Leadership Support: Accurately record, prepare, and distribute minutes for Board, committee, and council meetings in a timely manner.
- Donor Support: Assist with donor outreach and stewardship efforts, including thank-you letters, follow-ups, and maintaining accurate donor records.
- Grant Support: Assist with administering grants, including sending grantee letters and maintaining accurate nonprofit records.
- Event Coordination and Support: Assist in planning and executing foundation events, including setup, guest management, and post-event follow-ups.
Key Qualifications:
- Exceptional attention to detail with a commitment to accuracy and quality.
- Strong interpersonal and communication skills; ability to work well with diverse individuals.
- A passion for community service and a drive to support impactful local programs.
- Quick learner with the ability to adapt to changing priorities and tasks.
- Proficiency in office technology including Microsoft Office suite, virtual meeting platforms Zoom and Teams, and Canva.
- Experience with donor management systems, basic marketing content creation, and/or event planning is a plus.
- Based in the Florida Keys with reliable transportation for occasional local travel.
Position Details:
- Part-Time: Approximately 20 hours per week (with up to 30 hours during peak season).
- Hybrid/Remote: Option to work from home or remotely, with ability to be present for in-office meetings/tasks or off-site events as required.
What We Offer:
- A mission-driven, supportive work environment.
- Opportunities to make a tangible impact on the community.
- Flexible, hybrid work schedule.
How to Apply:
Submit your resume and a cover letter detailing your qualifications and interest in the role to jobs@cffk.org with subject line: Administrative Assistant. This is an immediate opening and applications will be reviewed as they are submitted. Interested candidates are encouraged to apply early.
